Position Vacant - Administration Assistant to the Junior School
Administration Assistant to the Junior School
12 MONTH CONTRACT 15 June 2026 to 16 July 2027.
The College
Set in an area of outstanding natural beauty on the Range escarpment in Australia's Garden City of Toowoomba, Fairholme College is one of Australia's leading independent girls' schools with more than nine hundred students from Kindy to Year 12 and over two hundred boarders form part of the total enrolment.
Fairholme students enjoy outstanding success in academic pursuits (close to 95% of Year 12 students proceed to tertiary studies each year), as well as in sporting, cultural and service activities. Please explore further on this website to learn more about Fairholme's offerings and our students' achievements. From the establishment of our predecessor school in 1908, through the move to our current location in 1917 and into the 21st century, Fairholme seeks to maintain a student enrolment split 35/65 between country boarders and Toowoomba day girls, as well as a strong commitment to quality single-sex girls' education. A College of the Presbyterian Church of Queensland, Fairholme is committed to creating a caring Christian community where all we do is undergirded by our Christian faith.
The Position
POSITION: Administration Assistant to the Junior School.
DEPARTMENT: Junior School.
RESPONSIBLE TO: Business Manager through the Head of the Junior School.
REPORTS TO: Head of the Junior School.
KEY FUNCTIONAL RELATIONSHIPS: Head of Junior School; Junior school teaching staff; students; Visiting teachers; Support of Fairholme Junior School Activities.
Position Overview
The Administration Assistant to the Junior School works with members of the Junior School teaching team to enact the strategic vision of the Junior School. Specifically, this person works closely with the Head of Junior School and Junior School Sports Co-ordinator to support this vision. This position is a 12 month contract position: 15 June 2026 to 16 July 2027.
Key Responsibilities:
- Front Office Reception for the Junior School – including monitoring telephone and email enquiries and messages;
- Supporting student attendance register;
- Administration support for all Junior School teaching staff;
- Collaborative co-ordination of Junior Sports departmental activities – carnivals, extra-curricular events, key competitions;
- First Aid administration;
- Development of the Junior School Calendar ensuring alignment between Fairholme College Middle/Senior events and Junior School events;
- Co-ordination of the booking system for rooms and facilities to support Junior School events and activities;
- Assistance with aspects of incursion/excursion paperwork, in conjunction with staff leading particular events;
- Liaison with and support for Visiting Specialist Teachers.
Qualifications:
- Demonstrated experience in working with primary years children;
- Demonstrated experience in an office environment and with customer service;
- Sound knowledge of Microsoft Office programs.
Characteristics:
- Sound knowledge of Junior School matters and structure;
- Maintain Junior School calendar and communicate accordingly with parents, teaching staff and those who manage the College calendar;
- Stay on target with all Performances and Events concerning the Junior School (as outlined in the Calendar);
- Carry out all assigned duties using own discretion and judgement;
- Take own initiative to competently complete given tasks for all Junior School teaching staff;
- Good application of personal knowledge regarding Junior School matters;
- Demonstrate initiative in daily requirements for the Junior School with very little supervision – placing own judgement and priority to any new tasks that may be given without notice;
- Ability to work independently and in a team.
Skills and Duties:
- Front desk enquires;
- First aid and general support of junior years students;
- Monitoring telephone enquiries and messages;
- Entering of daily absent events into school database;
- Maintain and update all filing systems for the Junior School;
- Typing of letters;
- Overseeing of Junior School Calendar.
Other Duties
The College may require the Junior School Administration Assistant to undertake other duties from time to time (subject to the person’s ability to perform such duties) and in keeping with their role.
Communication Skills
- The ability to work collaboratively with work colleagues, and to communicate clearly and enthusiastically with staff, students, and families.
- An ability to support and enact a restorative practices approach to conflict resolution is required. See
Restorative Practices at Fairholme ›
Working with Children
As a College we are committed to the health and wellbeing of all our members and, in particular the welfare of all students in our care. As such, staff members are committed to prevention, identification and reporting of child abuse and neglect and adherence to the Child Protection Policy and the Staff Code of Conduct, both of which are available - see links below.
Whilst such policies have direct relevance to boarding, coaching, nursing and teaching staff, all prospective candidates are requested to read the following documents prior to submitting an application. Our responsibilities to work respectfully and thoughtfully with all, and particularly the young people in our care, are shared across all staff, evident in our demeanour, as well as our adherence to policy requirements.
Successful candidates are required to undergo a screening process prior to appointment and must comply with all College policies and relevant legislation related to student protection.
Workplace Health and Safety
As a member of the College, the successful applicant is required to follow all workplace, health and safety requirements that include but are not limited to:
- Adherence to and working knowledge of policy requirements;
- Cooperation with audit, professional learning and training/drill processes;
- Meticulous attention to reporting responsibilities and record-keeping obligations in relation to all workplace, health and safety matters.
The Package
The appointment is currently under the conditions of the Fairholme College Certified Agreement and will attract proportional time release and remuneration.
Applications
Applications, which close on
Friday 15 May 2026, should include including a
cover letter and a
full curriculum vitae (no longer than four A4 pages, font: Calibri, size 11) and will include the following details:
- Personal details including name, address, contact details, religious affiliation;
- Employment history;
- Professional associations and recent professional learning activities;
- Significant professional or personal achievements; and
- Names and contact details of 3 referees.
*The College reserves the right to contact other persons who may have relevant knowledge of your qualifications and experience.
Closing date: Friday 15 May 2026.
Applications To The Principal, Dr Leigh Hobart, care of:
Mrs Colette Whell
Administration Manager
Fairholme College
PO Box 688
TOOWOOMBA 4350
Email: [email protected]
Phone: 07 4688 4688
Selection Process
The interview panel will review applications and determine a short list. Non successful candidates will be advised via email once the interview process has been completed and the successful candidate appointed.
NB. 12 MONTH CONTRACT 15 June 2026 to 16 July 2027.
Proudly a College of the Presbyterian Church of Queensland
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