Position Vacant - Accounts Payable/Payroll Officer
Accounts Payable/Payroll Officer
A Full Time Position.
The College
Set in an area of outstanding natural beauty on the Range escarpment in Australia's Garden City of Toowoomba, Fairholme College is one of Australia's leading independent girls' schools with around nine hundred students from Kindy to Year 12 and over two hundred boarders form part of the total enrolment.
Fairholme students enjoy outstanding success in academic pursuits (close to 95% of Year 12 students proceed to tertiary studies each year), as well as in sporting, cultural and service activities. Please explore further on this website to learn more about Fairholme's offerings and our students' achievements. From the establishment of our predecessor school in 1908, through the move to our current location in 1917 and into the 21st century, Fairholme seeks to maintain a student enrolment split 35/65 between country boarders and Toowoomba day girls, as well as a strong commitment to quality single-sex girls' education. A College of the Presbyterian Church of Queensland, Fairholme is committed to creating a caring Christian community where all we do is undergirded by our Christian faith.
The Position
Position: Accounts Payable/Payroll Officer
Responsible To: Business Manager
Reports To: Administration Manager
Key Functional Relationships: Staff, Parents, Suppliers
The Person
We seek a committed, professional and appropriately qualified person wanting to join the College community in the important field of Accounts Payable/Payroll. The Accounts Payable/Payroll Officer works as part of the Business Team and reports to the Administration Manager. The successful person will work full time – 38 hours per week Monday to Friday.
The Position
The ideal candidate will:
- Support positively the Christian ethos, values and mission of Fairholme College;
- Demonstrate attention to detail, commitment to accuracy and impeccable record-keeping skills;
- Have highly developed technological skills particularly in relation to the maintenance of data base software;
- Be experienced and skilled in working as part of a team with a diversity of personnel, yet equipped to work independently upon self-directed projects;
- Strong communication skills (both written and spoken) and a demonstrated background in positive liaison with colleagues;
- A background, working knowledge and understanding of administration and accounts payable/payroll, preferably within a school environment;
- Well-developed computer skills in all aspects of Microsoft Office, specifically excel and word.
Specific Duties
Accounts Payable
- Checking, collating, filing, data entry and reconciliation procedures associated with the payment of Suppliers’ invoices.
- Mailing, and emailing of weekly and monthly payments and associated filing of invoices.
- Reconciling monthly supplier statements.
- Attending to electronic payment of suppliers, and BPay’s through the College’s bankers.
- Processing of Credit Card purchases and reconciliation.
- Asset Entry from Suppliers invoices.
Payroll and HR
- Processing of monthly payment of salaries
- Assisting with monthly payment of PAYG and other payroll deductions including superannuation, etc.
- Assisting with maintenance of all staff payroll records including annual leave, sick leave, long service leave and superannuation.
- Monitoring of currency of relevant staff Working with Children Cards to ensure the College’s compliance..
Other Requirements
- A current blue card;
- The College may require the successful person to undertake other duties from time to time (subject to the person’s ability to perform such duties) and in keeping with their role.
Prospective candidates are requested to read the following documents prior to submitting an application.
Working with Children
As a College we are committed to the health and wellbeing of all our members and, in particular the welfare of all students in our care. As such, staff members are committed to prevention, identification and reporting of child abuse and neglect and adherence to the Child Protection Policy and the Staff Code of Conduct, both of which are available - see links below.
Whilst such policies have direct relevance to boarding, coaching, nursing and teaching staff, all prospective candidates are requested to read the following documents prior to submitting an application. Our responsibilities to work respectfully and thoughtfully with all, and particularly the young people in our care, are shared across all staff, evident in our demeanour, as well as our adherence to policy requirements.
Successful candidates are required to undergo a screening process prior to appointment and must comply with all College policies and relevant legislation related to student protection.
Communication Skills
- The ability to work collaboratively with work colleagues, and to communicate clearly and enthusiastically with staff, students, and families.
- An ability to support and enact a restorative practices approach to conflict resolution is required. See Restorative Practices at Fairholme ›
Workplace Health and Safety
As a member of the College, the successful applicant is required to follow all workplace, health and safety requirements that include but are not limited to:
- Adherence to and working knowledge of policy requirements;
- Cooperation with audit, professional learning and training/drill processes;
- Meticulous attention to reporting responsibilities and record-keeping obligations in relation to all workplace, health and safety matters.
The Package
The appointment is currently under the conditions of the Fairholme College Certified Agreement 2025.
Applications
Applications, which close on
Monday 16 March 2026, should include including a
cover letter and a
full curriculum vitae (no longer than two A4 pages, font: Calibri, size 11) and will include the following details:
- Personal details including name, address, contact details, religious affiliation;
- Relevant qualifications;
- Employment history;
- Significant professional or personal achievements; and
- Names and contact details of 3 referees.
*The College reserves the right to contact other persons who may have relevant knowledge of your qualifications and experience.
Within the submission, applicants are also required to provide a written response which:
- Outlines your experience in each of the key areas;
- Explains the appeal of the position to you personally; and
- Discusses your alignment with the College’s values and mission.
Closing date Monday 16 March 2026.
Applications To:
Mrs Colette Whell
Administration Manager
Fairholme College
PO Box 688
TOOWOOMBA 4350
Email: [email protected]
Phone: 07 4688 4688
Selection Process
The interview panel will review applications and determine a short list. Non successful candidates will be advised via email once the interview process has been completed and the successful candidate appointed.
Proudly a College of the Presbyterian Church of Queensland
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